U.S.A. Telephone Number (315) 849-2560  /  Europe Telephone Number : (+31)-186-669194  /  Email: Info@OpusFlow.nl

 

Note :

The client tool is still available and can still be used. However with the arrival of version 1.32 the groupcalendar can 
be configured to allow for two way synchronization. A secretary (with the right permissions) can simply move the item in the groupcalendar to 
another date or time and it will move in the personal calendar of the user(s) as well.

 

 

Secretaries and receptionists often need access to other peoples schedules, re-scheduling  appointments, arranging meetings and so on. When working with Exchange GroupCalendar they now have a good overview of the different group schedules but opening the calendar of another user to reschedule an appointment still means :

- Leaving the Group Calendar view
- Searching for the name of the other users calendar in the shortcuts
- Opening the other users schedule

To speed things up, we made a small com add-in available for download.

 

After installing the setup on the client pc and restarting Outlook, you will notice nothing different until you double-click an appointment in one of the GroupCalendars. 

That action will result in the opening of the other users schedule in a new window, enabling the user to edit the other users calendar. After closing this windows the main Outlook window is still viewing the GroupCalendar and the changed item will already be visible in it. 


Installing the Exchange GroupCalendar client add-on
on Outlook 2000 or higher.

 

To be able to edit or even view another users schedule, the other user must have given you permissions. Here's a good tutorial if they don't know how to do that. 
Add the users that you need access to to your Outlook folder list.

For Outlook 2000 (Oulook 2002/2003 here)

Click Tools
Click Services
Select Exchange server and click Properties
Click Add... and add the name of the user. 

Repeat this step for all users you have been assigned to edit schedules for.

After adding all users, close outlook and run the setup.

If only administrators are allowed to install software then the procedure is:

  • Log on as an Administrator
  • Run the setup
  • Give the user Change rights on 'C:\Program Files\ExchangeGroupCalendar' and the two .dll files in it.
  • Import this registry key

This install can be scripted as well. Let us know if you need help for that.

For Outlook 2002 /2003 
Press Tools - E-mail Accounts
Select 'View or change existing e-mail accounts' and click Next
Select Microsoft Exchange Server and click Change.
Click More Settings...
Click Advanced and Add... to add the name of the user of whom you will be administrating the calendar for.
After adding all users, close outlook and run the setup.

If only administrators are allowed to install software then the procedure is:

  • Log on as an Administrator
  • Run the setup
  • Give the user Change rights on 'C:\Program Files\ExchangeGroupCalendar' and the two .dll files in it.
  • Import this registry key

This install can be scripted as well. Let us know if you need help for that.

 

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